7
See what others are saying about Doody's Core Titles®
Core Title Selection Process
Contributing Selectors and Others
eBook Aggregator Partners
History and Background
Frequently Asked Questions
Other Doody's Services
Privacy Statement
Home
Additional Products and Services for Libraries
The 2019 edition of this essential collection development tool for health sciences libraries of all sizes represents the collective wisdom of almost 200 medical librarians and content experts on the must-have titles in 121 specialties! You may order Doody's Core Titles 2019 by Clicking Here.
Developing a Database for a Literature Search Service at an Academic Health Sciences Library
 
Ben Harnke, MLIS; Kristen DeSanto, MSLS, AHIP; Christi Piper, MLIS; Nina McHale, MSLS; Lilian Hoffecker, PhD, MLS; Lawrence McGaughy

University of Colorado, Strauss Health Sciences Library
In the summer of 2017, librarians at the University of Colorado, Strauss Health Sciences Library, who were engaged in systematic literature searching -- the Search Team -- began to develop a formal literature search database to track details of the literature search requests.

Although the library had developed a formal service for conducting literature searches, tracking specific details about the requests (for example, the purpose of the literature search, the role of the librarian, the project timeline, etc.) were handled on an individual basis, typically in Word documents. This made assembling search service statistics cumbersome, time consuming, and inconsistent. The Search Team recognized the need for a system to track agreed upon standardized statistics and search details, both for reporting and in the event that searchers needed to fill in for one another. Furthermore, many libraries faced with starting a literature search service are often uncertain about the resources necessary or the steps to take to get started. Our library had an opportunity to systematically gather data that could objectively reveal to our library and others information such as time expenditure required to run this service.

While the library had in place an electronic search request form (Springshare’s LibAnalytics platform), it simply collected patron-provided search information that could be used in an initial search consultation. The Search Team looked at the possibility of modifying the LibAnalytics form to allow librarian input on the back end in order to start collecting more robust data. We quickly realized that, due to the various kinds of literature searches we offer, we would need a rather complex and customized form but none of the preprogrammed applications met the depth and flexibility we were looking for.

In a case of serendipity, the newly hired web applications programmer (Lawrence McGaughy), upon reviewing the current LibAnalytics form, suggested we build a new form in the Drupal web-hosting platform. He was confident that he could construct a conditional input-based form that met the requirements we were hoping for. He was furthermore confident that he could generate statistical reports based on the data fields in the form.

We quickly realized that this was a prime opportunity to evaluate our search service from top to bottom. After several meetings, it became clear we needed the form to collect three kinds of information: 1) search details, 2) time and resources devoted to the search; and 3) the use of the search service at university level.

The first item, search details, would be the information needed to actually complete the search and would consist of data such as purpose of search (systematic review, book chapter, guideline, etc.), date limitations, animal vs. human studies, databases to be searched, protocol registration, grey literature sources, study types to be included, language, delivery format, etc. The second item would allow us to advocate for search service resources and would be captured through time logs, tracking of electronic resources (databases, review software) and which library faculty were assigned to the search. The third item, use by the university, would identify individual author affiliation, including collaborators outside of the university, and, primarily in the case of a systematic review, the publication status (in-progress, submitted for publication, published, suspended). We also needed the form to track our paid search service option including invoice numbers and payment status.

Over the course of a year and many meetings with the web developer, we were able to complete a prototype form. Search Team librarians have been entering data since mid-October 2018 when the form went live.

As of late November, the database includes 18 searches in progress, 12 of which will include the librarian as a co-author. The time log gives only an estimate, since some of the entered searches started before the database was in place, but we can tentatively state that about 110 hours, or 14 working days, have so far been expended on these 18 searches.

The patron portion of the form is available at: https://hslibrary.ucdenver.edu/eform/submit/prof-literature-search-request.

We regularly update the Doody’s Core Titles® web site when eBook versions, reviews, or information about forthcoming or new editions of titles in DCT 2019. This month we feature:
  • 40 new eBooks
  • 10 new Reviews (Premium Subscribers Only)

Just Published! Doody's Core Titles® 2019 is available today!

Log in or Order Now to access the full Doody’s Core Titles® list.
Doody's Core Titles® 2019
Key Features
A newly selected list of the most distinguished references by subject area
eBook Links to eBook aggregators that carry digital versions
Free monthly Newsletter about new eBooks, new editions, and valuable industry news
Expert recommend-ations of Core Titles and Essential Purchase picks in 121 specialties
Extensive search and filter utilities
Easy-to-use export and print tools
Click here to read what Collection Development Librarians say about Doody's Core Titles®.
Sign up for our Free monthly newsletter alerting you to new eBooks and new editions of DCT titles, as well as valuable industry news and insights. DCT Licensees will have a link to all of the features of Doody's Core Titles® from the newsletter.
Interested in sponsorship opportunities for Doody's Core Titles®? Click here to get more information.